Administrative Officer - Marsden State High School

Marsden State High School is seeking a passionate and dedicated Administrative Officer, to join the team on a temporary full-time basis. This exciting opportunity will allow the successful applicant to contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager.

About our school:

Marsden SHS has grown to become Queensland's largest State High School, with a strong focus on excellence across the curriculum. Our focus on developing Body, Mind and Character is underpinned by our "Don't Mess With Marsden" Sustainability Program. This waste reduction and recycling program is leading cultural change across schools.

Being part of this passionate school community means that you are surrounded by possibility and superior opportunity every day. Discover the advantages of Marsden SHS and learn what it's like to be part of this unique high achieving community.

Your role:

Responsibilities include:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager.  Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.
• Other duties, consistent with the duties and responsibilities of the position as directed by the Principal, Business Manager or nominated delegate.

What you need to succeed:

It would be highly desirable for the successful applicant to have a sound understanding of finance in both Accounts Payable and Receivable processes. They would also benefit of having knowledge of DoE Procurement policy and procedures and OneSchool finance.

Mandatory requirements:

• When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Interested? To apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
• Attach a maximum 1-page response outlining your skills and abilities in Accounts.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.