Admin Assistant, General - Colac South West Primary School

  • Victoria State Government - Education and Training
  • Colac South West Primary School, Wilson Street, Colac VIC, Australia
  • 24 Jun, 2022
Part time - Permanent Administrative and other Support Services

Job Description

Job ID: 1284992
Location: Colac South West Primary Schoo
Department: Colac South West Primary Schoo
Role Type: General Admin
Subjects/Duties: View Subject/Duties
Full/Part Time: Part-Time
Ongoing/Fixed Term: Ongoing
Classification: Ed Support Level 1-Range 2
Apply By: 07/07/2022
Other Information:  
Begin Date: 11/07/2022
End Date:  
Hours: 22.80
Contact Name: Stephen Barry
Phone: 035/232-1170
School Website:


Colac South West Primary School is a caring and welcoming school, where parents, children, staff and the broader community work together to create a positive learning environment in which confident and happy children develop a love of learning and sense of their value as individuals and members of our community.

Established in 1959, Colac South West Primary School is situated within a stable urban and rural population in the Colac and District area.  With a current enrolment of 127 students, the school is situated in Wilson Street, Colac.  

A stimulating environment exists with modern and updated facilities, fabulous flexible learning spaces, a wonderful open library and a contemporary administration and entrance area. Our school community consists of a partnership between teachers, parents, students and local community members.

School Vision

At Colac South West Primary School we will provide opportunities for our students to maximise their potential in a supportive, challenging and engaging environment where all members proudly display the values of Respect, Engage, Achieve, Care and Honesty in order to equip them with the necessary skills and values to prepare them for the future.


The curriculum framework at Colac South West Primary School reflects the requirements of the Victorian Curriculum.  Our school is committed to providing quality education in all curriculum areas with a strong emphasis on literacy and numeracy.  

Within a caring, friendly environment, students are encouraged to grow in confidence and self-discipline as they develop skills, values and attitudes. The school caters for differing student needs with intervention and extension programs across the school. The school offers specialist programs in Visual Arts, Physical Education (P.E.), Indonesian and Drama.

Our extra curricula activities include annual camping programs from Grade 3 to 6, swimming, interschool sports, excursions and incursions related to the areas of study.

The school is structured into two Professional Learning Communities (PLC), with teachers currently working within a Junior (Prep to Year 2), and Senior (Years 3-6) PLC. Teachers within each PLC plan collaboratively to ensure that the curriculum is effectively differentiated. This ensures that students are engaged, challenged and supported in their learning.

This focus on teacher collaboration and collective responsibility ensures that the teaching is responsive to the specific needs of our students.  The school has a strong commitment to student wellbeing, health and safety and continues to commit significant resources to support this area.  

The approach to student wellbeing is well resourced with a dedicated Welfare Officer and Chaplain who successfully collaborates with teachers, parents and allied professionals to develop individual learning plans for children who have particular social, emotional or academic learning needs.

Colac South West has established clear links between Curriculum and Welfare. The core of the school is centred on the School Wide Positive Behaviour Framework.  

We promote and live by the following behaviours through our school values of Respect, Engage, Achieve, Care and Honesty (R.E.A.C.H.) and this provides the basis of which all groups within our community are expected to work and learn together.  

Initiatives such as the weekly Breakfast Club, Better Buddies Framework, and SWPB (School Wide Positive Behaviour) continue to enhance our focus on the development of the whole child.

Our staff members work together to ensure our students are supported and challenged and that they have a voice in the development of the school. It is expected that the successful applicant use these approaches in their learning programs.

Child Safe Standards

Colac South West Primary School is committed to the safety and wellbeing of all children and young people. This will be the primary focus of our care and decision-making. Colac South West Primary School has zero tolerance for child abuse.

Selection Criteria

SC1    Demonstrated experience and skills in coordinating a specific education support function.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.

[Attendance requirement for this position]

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Coordinate the delivery of administrative services within the school.
    In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.


Not Applicable

School Type


Job Closing Date

07 Jul, 2022