Admin Assistant, General - Colac South West Primary School

  • Victoria State Government - Education and Training
  • Colac South West Primary School, Wilson Street, Colac VIC, Australia
  • 23 Jun, 2022
Part time - Permanent Administrative and other Support Services

Job Description

Job ID: 1284616
Location: Colac South West Primary Schoo
Department: Colac South West Primary Schoo
Role Type: General Admin
Subjects/Duties: View Subject/Duties
Full/Part Time: Part-Time
Ongoing/Fixed Term: Ongoing
Classification: Ed Support Level 1-Range 2
Apply By: 06/07/2022
Other Information:  
Begin Date: 11/07/2022
End Date:  
Hours: 22.80
Contact Name: Stephen Barry
Phone: 035/232-1170
School Website:


Colac South West Primary School is a caring and welcoming school, where parents, children, staff and the broader community work together to create a positive learning environment in which confident and happy children develop a love of learning and sense of their value as individuals and members of our community.

Established in 1959, Colac South West Primary School is situated within a stable urban and rural population in the Colac and District area.  With a current enrolment of 127 students, the school is situated in Wilson Street, Colac.  

A stimulating environment exists with modern and updated facilities, fabulous flexible learning spaces, a wonderful open library and a contemporary administration and entrance area. Our school community consists of a partnership between teachers, parents, students and local community members.

School Vision

At Colac South West Primary School we will provide opportunities for our students to maximise their potential in a supportive, challenging and engaging environment where all members proudly display the values of Respect, Engage, Achieve, Care and Honesty in order to equip them with the necessary skills and values to prepare them for the future.


The curriculum framework at Colac South West Primary School reflects the requirements of the Victorian Curriculum.  Our school is committed to providing quality education in all curriculum areas with a strong emphasis on literacy and numeracy.  Within a caring, friendly environment, students are encouraged to grow in confidence and self-discipline as they develop skills, values and attitudes.

The school caters for differing student needs with intervention and extension programs across the school. The school offers specialist programs in Visual Arts, Physical Education (P.E.), Indonesian and Drama.

Our extra curricula activities include annual camping programs from Grade 3 to 6, swimming, interschool sports, excursions and incursions related to the areas of study.

The school is structured into two Professional Learning Communities (PLC), with teachers currently working within a Junior (Prep to Year 2), and Senior (Years 3-6) PLC. Teachers within each PLC plan collaboratively to ensure that the curriculum is effectively differentiated.

This ensures that students are engaged, challenged and supported in their learning. This focus on teacher collaboration and collective responsibility ensures that the teaching is responsive to the specific needs of our students.  The school has a strong commitment to student wellbeing, health and safety and continues to commit significant resources to support this area.  

The approach to student wellbeing is well resourced with a dedicated Welfare Officer and Chaplain who successfully collaborates with teachers, parents and allied professionals to develop individual learning plans for children who have particular social, emotional or academic learning needs.

Colac South West has established clear links between Curriculum and Welfare.  The core of the school is centred on the School Wide Positive Behaviour Framework.  We promote and live by the following behaviours through our school values of Respect, Engage, Achieve, Care and Honesty (R.E.A.C.H.) and this provides the basis of which all groups within our community are expected to work and learn together.  

Initiatives such as the weekly Breakfast Club, Better Buddies Framework, and SWPB (School Wide Positive Behaviour) continue to enhance our focus on the development of the whole child.

Our staff members work together to ensure our students are supported and challenged and that they have a voice in the development of the school. It is expected that the successful applicant use these approaches in their learning programs.

Child Safe Standards

Colac South West Primary School is committed to the safety and wellbeing of all children and young people. This will be the primary focus of our care and decision-making. Colac South West Primary School has zero tolerance for child abuse.

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.

[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  

An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

 Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.


Not Applicable

School Type


Job Closing Date

06 Jul, 2022