Business Manager - Swan Hill Primary School

  • Victoria State Government - Education and Training
  • Swan Hill Primary School, Gray Street, Swan Hill VIC, Australia
  • 22 Jun, 2022
Full time - Permanent Management - Schools Administrative and other Support Services

Job Description

Job ID:  1284348
Location:  Swan Hill Primary School
Department:  Swan Hill Primary School
Role Type:  Business Manager
Full/Part Time:  Full-Time
Ongoing/Fixed Term:  Ongoing
Classification:  Ed Support Level 1-Range 4
Apply By:  04/07/2022
Other Information:  
Begin Date:  25/07/2022
End Date:  
Hours:  38.00
Contact Name:  Hayley Doyle
Phone:  035/032-1336
School Website:


Swan Hill Primary School provides a caring, friendly and supportive learning environment, which caters for diverse and changing needs. Students are prepared to be lifelong learners, valued citizens and personal success is celebrated.


At Swan Hill Primary School we acknowledge that all students can learn and grow given the environment is conducive to their learning needs.

Our values encompass all the guiding principles and beliefs of:

  • Respect
  • Belonging
  • Responsibility and
  • Commitment
  • Environmental Context

Swan Hill Primary School is located on the land of the original owners, the Wamba Wamba people. The school is part of a residential area in the township of Swan Hill approximately 300 kilometres north of Melbourne. Currently there are 480 students enrolled at the school with 2.0 Principal class staff and 35 teaching and 24 support staff.

In 2020, the School Family Occupation (SFO), when scored against all government schools, was 0.64, which places the school in the second lowest quartile of disadvantage for government schools.

The school is characterised by having 13% indigenous, 8.3% English as an Additional Language (EAL), 1.3% Program for Students with Disabilities (PSD), and 47% female enrolments.

Swan Hill Primary School guarantees all students access to a broad, balanced and flexible curriculum, including skills for learning and life beyond school. Teachers provide timely and targeted feedback to students on their work as well as fostering close links with parents and the broader school community.

The school will continue to strive toward ensuring all students are provided with equitable educational opportunities and outcomes regardless of socio-demographic background.

Service Standards

  • The school fosters close links with parents and the broader school community through its commitment to open and regular communications.
  • The school commits to the active sharing of its vision and goals to ensure school community engagement in the School’s Strategic Plan.
  • The school guarantees all students access to a broad, balanced and flexible curriculum, including skills for learning and life.
  • The school provides a safe and stimulating learning environment to ensure all students can achieve their full potential.
  • All students will receive instruction that is adapted to their individual needs.
  • Parents will be engaged regularly with regard to their child’s academic achievement and overall wellbeing.
  • All teachers will provide timely and targeted feedback to students on their work.
  • Students will play an active part in the development and review of the school’s behaviour policies.
  • The school will work cooperatively with neighbourhood schools to share good practice.

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.


Some attendance during School Holidays will be required, this will be discussed with the successful applicant.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.


Deliver School Services

  • Manage the design and production of school publications and documents


  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.


Not Applicable

School Type


Job Closing Date

04 Jul, 2022