Admin Assistant - Accounts

  • Victoria State Government - Education and Training
  • Ringwood VIC 3134, Australia
  • 16/02/2021
Part time - Fixed Term Administrative and other Support Services

Job Description

Location Profile

Kalinda Primary School is located in the eastern suburb of Ringwood. Our current enrolment is 535 students with an SFO of 0.2443 and a SFOE of 0.2075. Please access our website at www.kalinda.vic.edu.au for further information about our school

Kalinda Primary School is an open plan design so that learning is facilitated with a variety of teachers in team teaching situations.

Our Purpose

Our learning community is founded upon quality relationships underpinned by our commitment to Positive Education. Positive Education brings together the science of Positive Psychology with best practice teaching to encourage and support individuals, schools and communities to flourish. We are committed to developing the whole child and lifelong love of learning. Our students gain a high level of literacy, numeracy and critical 21st century skills. They engage in a range of learning experiences, which challenge and extend their critical thinking, creativity and imagination, problem solving, collaboration and teamwork. Through these experiences our students gain those competencies and confidence needed for further education and the achievement of a quality lifestyle in a constantly changing global community.

We are seeking a dedicated, enthusiastic, engaging staff member who will provide high quality care for our students and staff. Applicants must be prepared to work as part of a professional learning team, to be knowledgeable and skilled in current trends and possess a high level of skill in ICT.

Applicants must also be committed to working in multi-disciplinary team situations and be part of a whole school team and other teams throughout the school.

Selection Criteria

SC1 Demonstrated experience, knowledge and skills of administration and finance - families, creditors, sundry debtors - accounts payable and receivable.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.

Role

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

  • Maintain the schools financial records.
  • Prepare financial documentation and data for budget preparation.
  • Reconcile school spending against the school's budget.
  • Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management.
  • Attend sub-committees, when required, and prepare financial reports.
  • Provide advice to program coordinators and teaching staff on spending against the budget.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Program Benefits

No job description available

Subject

Not Applicable

School Type

Primary

Job Closing Date

28/02/2021