Library Assistant

  • Victoria State Government - Education and Training
  • Pakenham Secondary College, Princes Highway, Pakenham VIC, Australia
  • 12 Jan, 2022
Part time - Fixed Term Library Services Student Services Administrative and other Support Services

Job Description

Job ID:  1258917
Location:  Pakenham Secondary College
Department:  Pakenham Secondary College
Role Type: Library Assistant
Full/Part Time:  Part-Time
Ongoing/Fixed Term:  Fixed Term
Classification:  Ed Support Level 1-Range 1
Apply By:  23/01/2022
Other Information:  
Begin Date:  14/02/2022
End Date:  20/12/2022
Hours:  30.40
Contact Name:  June Edwards
Phone:  5945 1433
School Website:  

Location Profile

Pakenham Secondary College is a Year 7-12 College located within the Cardinia Shire on Melbourne’s South East fringe. The school now serves a large and diverse community within a designated urban growth corridor.

The College is committed to providing all students with learning opportunities designed to develop socially responsible citizens and build pathways to their futures

The key values that underpin all work at the College is based around the acronym SOAR.

S ocial and personal responsibility

This means everyone is accountable for their own actions and share responsibility for the development of a positive learning environment.

O pportunities for all

This means that all members of the school community are provided with a variety of learning opportunities to further develop themselves and participate in the decision making process of the school.

A chieving personal best

This means there is an expectation that all members of the school community commit to a culture of excellence.

R espect and relationships

This means that the school recognizes the importance of productive relationships, with all members of the school community showing respect for themselves, others and the environment.

The school community has become increasingly diverse with students from a variety of ethnic and racial backgrounds joining the historically white anglo saxon school population. Related to this demographic change has been an increase in the SFO to a relatively high 0.63. It is anticipated that student enrolment numbers will be approximately 830 in 2022.

The curriculum across Years 7 to 9 is based around a core plus elective model with students in Year 10 having the opportunity to access a VET or VCE subject. Senior students are able to access VCAL, a variety of VET courses, School Based Apprenticeships along with a traditional VCE. The school is committed to supporting students in achieving at least one qualification upon the completion of their secondary education.

The schools current Strategic Plan is focussed on improving student achievement, engagement and well-being with the key focus areas based on the need to:

Enhance student learning through furthering excellence in teaching by:

  • Building Practice excellence
  • Embedding an evidence based, instructional model, which is more targeted to student needs and incorporates high impact teaching strategies, including Literacy for Learning.
  • Embedding consistent assessment practices to evaluate teacher impact on learning which includes the use of norm referenced data to triangulate data
  • Embedding the use of Professional Learning Communities
  • Embedding the strategic use of ICT and the one-to-one program

Further student engagement and well-being through building a positive climate for learning by:

  • Enhancing student well-being through setting high expectations and promoting inclusion
  • Building increased engagement through implementing curriculum specialisations including STEM and the Performing Arts
  • Implementing strategies to create a more stimulating learning environment where student voice in leadership and agency in their own learning is activated
  • Embedding a whole school approach to student health, well-being, resilience and inclusion with a focus on the implementation of School Wide Positive Behaviour

Further develop student and community engagement in learning by:

Developing strategies that maximise parent, carer and family engagement in order to improve student outcomes

Pakenham Secondary College strives to implement the Child Safe Standards as outlined in Ministerial Order No.870 to ensure the safety and wellbeing of all students at the College and promote an organisational culture that manages the risk of child abuse and neglect. The school has developed policies and procedures specifically aimed at keeping children safe.

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in a school library environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise.

An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

  • Demonstrated examples of working well with individual and groups of teenagers in a very busy environment
  • Self-motivation and independence, while being able to work under direction
  • High level of computer literacy with Windows suite, Oliver, SCIS, ClickView and other library programmes, email, and Compass.
  • To provide high quality service to library users, including undertaking circulation, shelving, ordering/processing of resources and other duties as required.
  • To provide technology-related support to both staff and students.
  • To liaise with the IT department to ensure Library technology runs smoothly. To manage updates of software applications and to train staff accordingly.
  • To maintain accuracy throughout the Library Catalogue.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Maintain the school's library digital technologies.
  • Demonstrate a high level of understanding of the Oliver Library Management System.
  • Assist all staff and students with their understanding/use of Library software applications and technology in the Library.
  • Competent use and understanding of the school management system (Compass) and maintain Compass Library resource bookings.
  • Locate, retrieve, issue and shelve Library resources and maintain the order of the collection.
  • Perform library stocktake and weeding of the school Library collection as required and issue overdue notices and fees for lost books.
  • Order, label, cover, assemble sort and mark resources in accordance with Library procedures
  • Communication with students and staff – personally and through the college’s digital networks, including greeting students, teachers and staff, face-to-face and by phone and email.
  • Assisting students with technical issues, such as printing and using computer programmes
  • Staffing the information desk on a roster, including assisting with supervision of students
  • Copy and original cataloguing using Softlink Oliver Library Management System
    Other materials processing tasks, including covering and collating
  • Shelving fiction, non-fiction and current text books plus perfect ordering (tidying shelves)
  • Circulation and minor maintenance of books, calculators, cables, and audio-visual and other equipment
  • Assisting Library Monitors with training and ongoing tasks
  • Advising staff and students about library procedures and materials
  • Assisting with clubs and special events in the library, including moving furniture
  • Delivery of digital resources, updating the library intranet page.
  • Assisting with displays in the Library
  • Assisting teachers and students with ClickView, including organising TV programmes and folders.
  • Stocktaking and creating online reports on Oliver system.
  • Trouble shooting audio-visual equipment problems in library classrooms.
  • Attending meetings and training as required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.


Not Applicable

School Type


Job Closing Date

23 Jan, 2022