EOI, Small School Business Manager, The Caves State School

$44,930 - $49,857 yearly
  • Queensland Government - Department of Education
  • Rockhampton QLD, Australia
  • 15 Oct, 2021
Part time - Fixed Term Management - Schools

Job Description

Expressions of Interest are invited for the position of Small Schools Business Manager, to join the team at The Caves State School. This exciting opportunity will allow the successful applicant to be responsible for the effective and efficient administrative management of the school, providing corporate services and administrative support to the Principal.

Position status Fixed Term Temporary
Position type Part-time
Occupational group Education & Training
Classification AO3
Workplace Location Rockhampton region
Job ad reference QLD/CQR389804/21E
Closing date 20-Oct-2021
Yearly salary $44930 - $49857
Fortnightly salary $1722.17 - $1911.02
Job duration Until 1 April 2022 unless otherwise determined
Contact person Elizabeth Cumming
Contact details (07) 4912 6111 

This role is advertised under clause 6.9 of the Recruitment and Selection Directive 12/20, as limited to Queensland Public Sector employees ONLY.

About our school:

Established in 1904, The Caves State School is situated twenty-six kilometres to the north of Rockhampton on the Bruce Highway.

Our school motto of 'Nothing but the best' is reflected in our successful multi-age curriculum which has a central focus on high levels of literacy and numeracy.

At The Caves State School, we have a clear focus on identifying and catering for individual needs to improve outcomes for all children

Your opportunity:

As the Small Schools Business Manager you will be responsible for the effective and efficient administrative management of the school by providing corporate services and administrative support to the Principal.

You will work within well-defined guidelines to provide advice and offer solutions to key stakeholders (external and internal) on business related problems (e.g. human resources, finance and facilities management); and have responsibility for autonomously delivering on priorities, seeking expert advice, adapting processes, problem solving and providing solutions according to clear outcomes; with regular guidance by the Principal.

The Small Schools Business Manager reports to the Principal or nominated delegate.

Your role:

As the Small Schools Business Manager you will have responsibility for the following (but not limited to):

  • Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration), and utilise information and management systems to support effective and efficient reporting and administration.
  • Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Principal for any difficult performance management situations), identifying workforce capability requirements, and role modelling performance standards. 
  • Oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff, and organise, undertake and coordinate the recruitment, induction and training of school support staff. 
  • Assist the Principal with the preparation of the school budget and administer day to day financial matters (i.e. accounts payable/receivable, corporate card monitoring, reconciliations, banking), input and export data to/from OneSchool for the Principal, to assist with budgeting and financial management.
  • Assist the Principal with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.
  • Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.
  • Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.
  • Communicate with internal and external key stakeholders (e.g. school and departmental staff, parents, students, and community members) in a way that encourages cooperation in complying with technical, business and administrative requirements; provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
  • Network with other Business Managers, departmental and teaching staff and community representatives to ensure school corporate services are appropriate and in accordance with compliance and legislative requirements.

Other responsibilities (as required)

  • Other suitable duties, consistent with the duties and responsibilities of the position as directed by the Principal or nominated delegate.

This temporary vacancy is open to Expressions of Interest and accordingly any appointment (and extension to this appointment) will not extend beyond 12 months.

To apply please attach the following:

  • A brief resume including contact details for 2 referees (one of whom should be your current supervisor)
  • A maximum 2 page written response outlining your suitability for the role referring to the key capabilities under “How you will be assessed” section in the attached role description.

Applicants need to be a current Queensland Government employee to be eligible to apply. Applications from recruitment agencies will not be accepted.


Not Applicable

School Type


Job Closing Date

20 Oct, 2021