School Officer - Administration

$29.81 - $31.07 hourly
  • Townsville Catholic Education Office
  • St Clare's Catholic School, Burdell Drive, Burdell QLD, Australia
  • 06 Oct, 2021
Part time - Permanent Administrative and other Support Services

Job Description

Position: School Officer - Administration
Commencing Date: 
As soon as possible

Term Time, Permanent
Hours: 35 hours a week
Salary Range: 
$29.81 - $31.07 per hour pending experience
Closing Date: Sunday, 17 October 2021

St Clare’s Catholic School, Burdell offers Prep through to Year 6 in a welcoming and inclusive community environment. St Clare's Catholic School belongs to the St Anthony's Parish. Along with St Francis, St Clare is one of the founders of the Franciscan movement that has been part of the Catholic Church's life since the early 13th century. St Clare's Catholic School follows the Franciscan spirituality that stresses simplicity, humility, dependence on God, a love for the poor, and finding God in others and the natural world.  The school’s motto is, ‘Be a Clear Light’ and together staff, families, students and the Parish community work tirelessly to make the school a unique and dynamic place that welcomes everyone and helps each individual realise their fullest potential. The school community is supportive and encouraging, creating an environment with a strong sense of belonging for students.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

St Clare's Catholic School, Burdell is seeking an experienced and dedicated School Officer - Administration. This role is a Term Time, Permanent position completing 35 hours a week commencing as soon as possible.

The position of School Officer – Administration works in collaboration with other Administration staff to support the effective coordination of the school office. As an initial point of contact, it is integral that the School Officer - Administration presents a professional image and creates a welcoming, warm and positive impression whether via phone, email or in person.

The role holder will be required to undertake a broad range of administrative tasks to support the school community and will offer diversity within the scope of work being undertaken.

Key Accountabilities

The School Officer - Administration will represent St Clare's Catholic School in a professional, warm, friendly and efficient manner. Duties include:

  • Support the delivery of tasks associated with community participation and school functions:
    • Assist with the organisation of school events
    • Arrange catering for school events
    • Assist in the production of event supplies and merchandise
    • Monitor and update the school website
  • Provide administrative support that meets the day to day requirements of the school including:
    • Coordinate dissemination of information to staff and students
    • Production of documents – letters, registers, spreadsheets
    • Assist in the production of internal and external documents
    • Sort, prepare and file documents as required
    • Assist with banking and receipting of items
    • Assist with the creation and management of timesheets for service and casual staff
    • Tracking of staff absences
    • Booking of accommodation for relief staff
  • Support the delivery of operational tasks associated with reception and administration including:
    • Mail management and distribution
    • Responding to incoming telephone and email enquiries
    • Dealing professionally with and directing enquiries of parents, visitors and contractors
    • Data entry to support registers and record management
  • Provide coordination to students and staff with first aid and sick bay:
    • Liaise with parents and staff for sick or injured students
    • Maintain and update student medical alert information, ensuring confidentiality
    • Administer medication to students as per requirements in conjunction with protocol and process
    • Distribution and maintenance of first aid kits
    • Maintain student medical records and accident reporting
  • Provide support in parent/student reception and the Uniform Shop when required
  • Assist with financial and banking duties as requested
  • Assist with the payments of supplier accounts
  • Any other duties as reasonably requested to support the functionality of the school
  • Support collegiate learning and development by embracing new ideas and sharing experience and learning

About you


  • Previous experience providing generalist administrative support
  • Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy environment
  • Demonstrated ability to work independently and as part of a team
  • Proven ability in providing accurate and informative assistance to staff, students and parents confidently


  • Ability to adapt to changing circumstances and embrace new ideas
  • Highly developed computer literacy with the ability to operate a variety of platforms including Google and Microsoft Office
  • Organisational planning and coordination skills including the ability to manage demanding or competing deadlines
  • The ability to proactively seek opportunities to extend ones professional scope of practice and learning


  • Enthusiastic and energetic with a proactive attitude
  • Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
  • Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
  • Willingness to learn and develop in a supported environment
  • Motivated with a “can do" attitude

For more information, please refer to the Position Description.

What we offer

  • Competitive Salary Range: $29.81 - $31.07 per hour pending experience
  • Annual Leave with 17.5% leave loading
  • Access to salary packaging options to maximise employee benefits and salary 
  • Modern facilities, equipment and resources
  • Access to additional Employer Superannuation Contributions
  • Access to long service leave after 7 years of continuous service
  • 14 Weeks’ paid parental leave
  • Deferred Salary Scheme
  • Access to corporate health schemes
  • Induction processes and professional learning programs
  • Access to Employee Assistance Program
  • Leadership development opportunities
  • Wellbeing programs and initiatives

How to apply

  • Complete the application form
  • Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
  • Upload a current resume including contact details (phone and email) of at least two professional referees

Applications during the shortlisting phase will be kept confidential. 

Applications close 5pm Sunday, 17 October 2021.

View other vacancies here.


Not Applicable

School Type


Job Closing Date

17 Oct, 2021