Business Manager - Concord School

  • Victoria State Government - Education and Training
  • Bundoora VIC, Australia
  • 13 Sep, 2021
Full time - Fixed Term Management - Schools

Job Description

Job ID: 1238923
Location: Concord School
Department: Concord School
Role Type: Business Manager
Full/Part Time: Full-Time
Ongoing/Fixed Term: Fixed Term
Classification: Ed Support Level 2-Range 6
Apply By: 10/01/2021

Other Information
Begin Date: 01/28/2022
End Date: 01/27/2029
Hours: 38.00
Contact Name: Jason Coningsby
Phone: 03 9467 3972
School Website:

Location Profile


The vision of the school community encompasses a commitment to achieving excellence in education for students with additional learning needs through a curriculum which integrates learning technologies with best practice in teaching and learning.


The values embraced by the school community are:

  • Respect
  • Personal Best
  • Cooperation
  • Honesty
  • Inclusion

These values are imbedded in the Student Code of Conduct and the Staff, Principal and School Council Codes of Practice.


Located in Bundoora, a northern suburb of Melbourne, on two campuses, Concord is a specialist school which caters for students with mild intellectual disability between the ages of 5 and 18 years. Students come from a wide geographical area and a diverse socio-economic background. The Watsonia Campus caters for students aged between 5 and 9 years of age. The Bundoora Campus caters for 9 to 18 year old students. Both campuses are situated in attractive, well maintained grounds with excellent facilities which include:

  • Discovery Centre
  • Fully equipped gymnasium
  • Food Technology Centre
  • Art and Craft room
  • Well-resourced library
  • Physical Education & Performing Arts Centre
  • Six school excursion buses
  • Comprehensive and innovative eLearning facilities and resources
  • Modern playground equipment
  • Shaded outdoor playing areas

The school, with 150 teaching and ancillary staff, has a current enrolment of 440 students. Enrolment is dependent on eligibility criteria as determined by the Department of Education. Concord School supports integration into or from mainstream schools. Support services available to parent/carers and students include access to educational psychologists, speech therapists, occupational therapists and visiting teacher services. Intensive social competency programs also form part of the core curriculum across the school

Concord School is focused on student achievement and learning. Concord School is recognised as being a leader in the provision of education for students with additional learning needs and, as a specialist school, is highly regarded for its curriculum, learning technology programs and educational leadership.

The students are taught the mainstream Victorian Curriculum (Prep-Year 10) and VCAL (Year 11-12) curriculum however the educational pathway of each student is specifically tailored, through the use of Individual Learning Plans, to meet their targeted learning needs. The students are supported through extensive resourcing, small class sizes of 8-12, education support staff in each classroom and specialised staff including a school nurse, occupational therapists, speech pathologists and student wellbeing coordinators.

Concord School has a high level of commitment to a curriculum which integrates learning technologies with best practice in teaching and learning in order to enhance educational outcomes for our students. The Discovery Centre, a technology rich learning environment, has facilitated opportunities for our students, our staff and for staff from neighbouring schools. The Physical Education/Performing Arts Centre, Food Technology Centre and Library ensures our students have access to outstanding facilities and resources in these areas.

Staff members place a high priority on communication and work with parent/carers in Student Support Groups to communicate and discuss individual Student Learning Plans. These plans focus on the development of learning outcomes based on the course content of the Victorian Essential Learning Standards. Student progress is closely monitored against these learning targets through extensive formal and informal assessment.

Student achievement is celebrated to promote increased self-esteem and self-confidence to assist students to become independent in their work and acknowledge participation at school. At Concord we expect that students will develop respect for others and achieve personal excellence.

The values of the school are promoted through all curriculum areas and emphasised through student responsibility areas such as the Student Representative Council and other student leadership programs. The school looks forward to continuing to meet the challenge of educating our students so that each can continue `To be The Best I Can Be'.

Selection Criteria

SC1 Demonstrated high level experience in financial management and DET financial processes and procedures.

SC2 Proven ability to positively lead an effective and cohesive administration team and implement change when required.

SC3 Demonstrated high level of competency and understanding of DET systems including CASES 21, Recruitment Online, Edupay, PSDMS, CSEF, SRP and workforce planning.

SC4 Demonstrated understanding of human resources management practices including knowledge of EBA implementation and personnel matters relating to the range of staff employed within the school.

SC5 Demonstrated experience or capacity in facilities management, negotiating and managing contracts and service agreements.

SC6 Demonstrated high levels of professional integrity, sensitivity and an ability to engage with a diverse school community.


A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.


Administration Staff Management

  • Overall management of the day to day operations of the administration area
  • Conduct regular meetings with the administration team
  • Support staff in their training both within their roles and across the roles of other administration team members
  • Carry out the annual PDP process with each administration team member

Accounts Payable

  • Complete the final payments component of the Accounts Payable process

Financial Management

  • Create and manage school cash budget and ensure correct entry into CASES21
  • Produce budgets and reconciliations for all camps, excursions and activities carried out throughout the year


  • Monitor and manage the fortnightly SRP reports
  • Claim back all long service leave reimbursements
  • Work with the Principal on the Planner

Human Resource Management

  • Complete processes within eduPay in collaboration with the Human Resource Assistant
  • Manage School Local Payroll employees including hiring and timesheets
  • Put together contracts and hiring documentation for successful applicants

Workcover and Return to Work Management

  • Process all Workcover claims as they arise
  • Liaise with Gallagher Bassett and applicable employee as required
  • Assist in facilitating safe and sustainable returns to employment

Asset Management

  • Ensure stocktakes are carried out biennially
  • Record new assets on the asset register as they are purchased
  • Follow Department guidelines for the disposal of assets as required

Finance Committee/School Council

  • Prepare monthly report and documentation for meetings and distribute to members
  • Report to School Council as required

Bank Account and Purchase Card Management

  • Manage and update signatories to each bank account following the first School Council meeting of each year
  • Manage the Purchase Card program including processing payments, issuing new cards and cancelling those no longer required


  • Assist with event management through Compass
  • Training staff on Compass components as required
  • Setting up and managing annual Parent Payments and Camp Payments through Course Confirmations


  • Complete the Department Census in February and August
  • End of Month/End of Year
  • Perform all End of Month and End of Year tasks in a timely manner


  • Liaise with Maintenance Staff on contractor requirements and make bookings as required
  • Process relevant information through the School Maintenance System
  • Perform contractor inductions at Bundoora Campus


  • Maintain staff OHS noticeboard
  • Keep accurate records of contractor insurance details
  • Maintain records of termly OHS walkthroughs
  • Keep accurate records regarding:
    • Asbestos
    • OHS Purchasing Checklists
    • Essential Safety Measures
    • MSDS Sheets
    • Safe Work Procedures and other applicable permits

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.



Not Applicable

School Type


Job Closing Date

01 Oct, 2021