Executive Assistant to the Principal

  • Townsville Catholic Education Office
  • Good Shepherd Catholic College, Camooweal Street, Mount Isa QLD, Australia
  • 19 Aug, 2021
Part time - Permanent Administrative and other Support Services

Job Description

Position: Executive Assistant to the Principal
Commencing Date: 
As soon as possible
Classification: 
Term Time, Permanent (Flexible)
Hours: 38 hours a week
Salary Range: 
$32.26 - $33.27 per hour pending experience
Closing Date: Monday, 20 September 2021 unless filled prior

Good Shepherd Catholic College, Mount Isa is a vibrant and faith-filled learning community, with a focus on academic excellence and pastoral care. The Vision of our College is "To journey together in faith with 'Christ our Light', educating and empowering young people". Through our Religious Education and Pastoral Care programs, we aim to foster the faith and spirituality of our students, celebrating the Gospel values of truth, justice, hope and love.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

Good Shepherd Catholic College, Mount Isa is seeking an experienced and dedicated  Executive Assistant to the Principal. This role is a Term Time, Permanent position completing 38 hours a week. This may be negotiable for the right candidate.

The Executive Assistant to the Principal is responsible for providing high level administrative support to the Principal and Senior Leadership Team, demonstrating a high level of self-initiative, flexibility and dependability.

The Executive Assistant to the Principal will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the Executive Assistant to the Principal will deliver high quality customer service. 

Key Accountabilities

The Executive Assistant to the Principal will be highly organised and demonstrate a high attention to detail. Typical duties include but are not limited to:

Administration

  • Provide quality and timely administrative support to the Principal and Senior Leadership Team as required
  • Provide a point of coordination for the Principal, including management of calendar and appointments
  • Monitor student Records of Concern and liaise with relevant departments and authorities
  • Assist the Senior Leadership Team with school activities including, but not limited to assemblies, leadership meetings and interviews
  • Responsibility for all staff and guest accommodation, travel and any other arrangements for College professional development activities
  • Preparation of staff employment contracts and liaison with TCEO Human Resources as required
  • Management of volunteer and paid Blue Cards for the College
  • Carry out a wide range of school administration duties including minute taking, record management, security code and key allocation for staff
  • Respond professionally with and direct enquiries of parents, visitors and contractors as necessary
  • Provide support in census reporting requirements
  • Any other office tasks as reasonably requested by the Principal and/or Senior Leadership Team

College Bus

  • Manage bookings/hire, inspections, services and cleaning

Catering

  • Organise College Catering for events and guests including professional development activities, morning teas, beginning of year all western school in-service at the College and internal meetings
  • Responsibility for Social Club shopping for staff room tea and coffee etc
  • Availability for after-hours school events may be required

About You

Experience

  • Demonstrated experience in an operational/administrative support position, preferably within a corporate services function, with the provision of focussed professional, administrative and secretariat support at a high level
  • Advanced knowledge of office procedures and practices with the ability to identify and implement improvements
  • Experience and proficiency in the use of Google and Microsoft Office Suites at an advanced level
  • Demonstrated experience of contemporary office procedures and practices with the ability to identify and implement improvements
  • Demonstrated experience in a customer service role

Skills

  • Demonstrated knowledge of secretariat protocols and meeting regimes
  • Conference and event organisation and associated protocols including catering and travel logistics
  • Operating knowledge of record and document management systems.
  • Ability to exercise discretion and judgement whilst achieving outcomes within time constraints

Attributes

  • Supports productive relationships with a demonstrated ability to work as part of a team and independently
  • Ability to organise work, manage own time to meet deadlines, and be adaptable in response to changing priorities
  • High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
  • Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment
  • Enthusiastic, energetic, flexible with a proactive attitude

For more information, please refer to the Position Description.

What we offer

  • Competitive Salary Range: $32.26 - $33.27 per hour pending experience
  • Annual Leave with 17.5% leave loading
  • Access to salary packaging options to maximise employee benefits and salary 
  • Modern facilities, equipment and resources
  • Access to additional Employer Superannuation Contributions
  • Access to long service leave after 7 years of continuous service
  • 14 Weeks’ paid parental leave
  • Deferred Salary Scheme
  • Access to corporate health schemes
  • Induction processes and professional learning programs
  • Access to Employee Assistance Program
  • Leadership development opportunities
  • Wellbeing programs and initiatives

How to apply

  • Complete the application form
  • Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
  • Upload a current resume including contact details (phone and email) of at least two professional referees

Applications during the shortlisting phase will be kept confidential. 

Applications close 5pm Monday, 20 September 2021 unless filled prior.

View other vacancies here

Subject

Not Applicable

School Type

Secondary

Job Closing Date

20 Sep, 2021