Administrative Officer - Capricornia School of Distance Education

$50,039 - $59,587 yearly
  • Queensland Government - Department of Education
  • Rockhampton QLD, Australia
  • 20 Jul, 2021
Full time - Fixed Term Administrative and other Support Services

Job Description

An exciting opportunity exists for an Administrative Officer to join the team at the Capricornia School of Distance Education - Emerald Campus on a temporary, full-time basis. We are looking for someone that is well presented, articulate and has excellent communication and Information Technology skills. The successful applicant must demonstrate an ability to work both independently and in a team environment to ensure the smooth delivery of services to the public, our families and students. The duration of this vacancy is for a period of 12 months unless otherwise determined.

Position status Fixed Term Temporary
Position Type Full-time
Occupational group Education & Training
Classification AO2
Workplace Location Rockhampton region
Job ad reference QLD/CQR380111/21T
Closing date 02-Aug-2021
Yearly salary $50039 - $59587
Fortnightly salary $1918.00 - $2284.00
Job duration For a period of 12 months unless otherwise determined
Contact person Amanda Rynne
Contact details (07) 4931 4800

About the school
Capricornia School Of Distance Education ensures that our vision to provide 'Excellence In Education Across Capricornia' is evident every day in our educational services. Our motto 'Isolated but United Across Capricornia' is real for all students, home teachers and staff of the school.

Your role
As Administrative Officer at the Emerald Campus, the successful applicant will be responsible for routine front office activities such as reception (telephone and counter enquiries) and perform a variety of general administrative services to support students, staff and families. If you are a motivated, self starter who is a quick learner and who is looking for a new challenge, we encourage you to apply.

As the Administrative Officer you will have responsibility for, but not limited to the following:

  • Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
  • Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
  • Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
  • Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
  • Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
  • Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
  • Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

To apply please attach the following:

  • A brief resume including contact details for 2 referees (one of whom should be your current supervisor)
  • A maximum 1 page written response outlining your relevant skills, abilities and suitability for the position referring to the key capabilities under the ‘How you will be assessed' section in the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.


Not Applicable

School Type


Job Closing Date

02 Aug, 2021